Accounting Integration And Invoice Workflow

Accounting Integration And Invoice Workflow

The Accounting Integration feature of Job Manager allows users to further extend the functionality of Job Manager invoices: after specifying the distribution of the invoiced amounts among general ledger accounts, users may export invoices to an accounting system. Every invoice in the system changes its status according to the following workflow Invoiced -> Posted. If the Accounting Integration feature is enabled, two additional intermediate stages are added to the invoice workflow: Invoiced -> Approved -> Exported -> Posted.

If the Accounting Integration feature is enabled, two additional pages can be used to work with invoices: the Invoice Distribution page is used to distribute the invoiced amounts among general ledger accounts set up by the Administrator and save the invoice as "Approved" for export to the accounting system; the Accounting Export page is used to export these "Approved" invoices to the accounting system.

Once the invoice information has been posted to the general ledger, users should "post" the invoice using Job Manager Post Invoices page so that the information may no longer be altered within the Job Manager system.

In summary, if the Accounting Integration feature of Job Manager has been disabled by the Administrator, invoices have the following workflow: