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The information about files and folders for which digital resources have been created in the database includes: full size previews, extracted text, file properties, and custom metadata. This information is stored in special objects called “Digital Resources.”
Each digital resource has several fields used to store this data. For example, the file name is stored in a field called “file name.”
The Digital Resource Form displays some commonly used digital resource fields. Some of the fields are automatically populated with information, either based on information that is automatically extracted from the corresponding files and folders or information that is inherited from a parent digital resource. Still other field values are set manually by the user(s). Information that is inherited from a parent is displayed in fields with blue border boxes while information that is not inherited is displayed in form fields with gray borders.
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The Digital Resource Form comes predefined with the following fields. Because the Administrator can customize the form, the specifics of the forms discussed in this Help may differ from those in use in your environment.
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The date on which the file or folder(s) corresponding to the digital resource can be archived. On this date, the digital resource will appear in the Archiving Queue. | |
Indicates the current archiving status of the files and folders associated with the resource. The status can be either Production or Archive. | |
The code identifying the customer for which the file/folder was created. | |
The name identifying the customer the file/folder was created for. | |
The person who is assigned to work on the job the file is associated with. | |
The name of the Job for which the file/folder was developed. | |
The media type on which the digital resource resides. (EX: CD, DVD, Tape...) | |
The last date the file/folder was modified in the file system. | |
Information regarding how the file/folder has been cataloged. | |
Starts InterSync processing for the digital resource. If the digital resource is a folder, all files contained within the folder in the file system will be reprocessed by InterSync. | |
Textual information extracted from the files is displayed here. Text can be displayed from QuarkXPress, Adobe Illustrator, PDF, and Microsoft Power Point files. | |