Viewing Properties

Virtual Ticket Developer automatically tracks the following set of properties for each digital resource in the system:

File identification properties - These properties includes the digital resource file name, document type, file path location, file type, file size, creator, date/time created, and date/time modified.

Thumbnailing information - This information includes the date/time the digital resource was thumbnailed and the method used to generate the thumbnail preview.

Keywords and references - This Virtual Ticket Developer information includes the list of keywords for the digital resource and the list of folder/document records with which the digital resource has been associated.

Extended preview properties - These properties are the properties of the extended preview generated for the digital resource (if one exists). They will differ depending on the file type of the digital resource and the type of extended preview generated.

Processing Log - This logs any errors encountered when the system attempted to generate the thumbnail and extended preview for the digital resource.

The above property information may be accessed via the “Properties Window” for the digital resource.

Viewing properties for a digital resource

1. Select the digital resource whose properties you want to view. Digital resources may be accessed through the File Board window, through a file collector field on a form in the Browser window, or through a search result.

2. Select View Properties from the Tools menu (). Alternatively, you may double-click the digital resource thumbnail preview, or (if on a Mac) click the digital resource while pressing the Ctrl key and select View Properties. A Properties window that displays the property information for the selected digital resource will appear.

Note: The Properties window for a digital resource may also be accessed by opening the digital resource folder record in the Browser window and clicking the Properties button.

3. OPTIONAL: Add any keywords you would like to associate with the digital resource by clicking Add ( ) in the Keywords area of the Properties window. An Add Keyword dialog window will open.

4. For each keyword you would like to add, type the new keyword in the Keyword field, and click Add ( ). The keyword will be listed in the Keywords area of the Properties window. After adding the keyword(s), click Done ( ) to return to the Properties window.

5. OPTIONAL: If you are viewing the properties of a digital resource corresponding to a volume (for example, a \\Server\Jobs folder), you may change the volume location using the Change button ( ). For more information on managing volumes, please refer to the “Managing Volumes” section below.

6. OPTIONAL: To view a folder/document record with which the digital resource has been associated, double-click the appropriate entry in the References grid of the Properties window. The folder/document record will be displayed in a new Browser window.

7. OPTIONAL: To review the properties of the extended preview generated for the digital resource, click the Extended Preview tab.

8. OPTIONAL: To view a log of the errors the Virtual Ticket Developer system encountered when attempting to generate the thumbnail and extended preview for the digital resource, click the Processing Log tab.

Note: The absence of a Processing Log folder tab in the Properties window indicates that no errors were encountered when the Virtual Ticket Developer system attempted to generate the thumbnail and extended preview for the digital resource.

9. Click Close ( ). This will close the Properties window.