Managing Volumes

When a digital resource is added to the Virtual Ticket Developer system, the volume and folders in which it is physically located are also added to the system (for example, when the “\\Server\Share\Folder\Resource” digital asset is added, the folder “\\Server\Share\Folder” and the volume “\\Server\Share” are also added to the Virtual Ticket Developer system). When a volume is added to the system, the name of the server on which the volume is located is stored in the Virtual Ticket Developer database in addition to other digital resource information. The volume location can be changed to a different server (if, for example, a CD of digital assets is moved from one computer to another) or the volume may be specified as ‘removable’ using the Properties window for digital resource corresponding to the volume. When a volume is specified as ‘removable’, the Virtual Ticket Developer system searches for the volume when looking up, opening, moving, copying, or updating digital resources physically stored on the volume.

Viewing properties for a volume

1. Select the digital resource corresponding to the volume whose properties you want to view. Digital resources may be accessed through the File Board window, through a file collector field on a form in the Browser window, or through a search result.

2. Select View-> Properties from the Tools menu ( ). Alternatively, you may double-click the digital resource thumbnail preview, or (if on a Mac) click the digital resource while pressing the Ctrl key and select View Properties. A Properties window will appear and display the properties for the selected digital resource.

Note: The Properties window for a digital resource may also be accessed by opening the digital resource folder record in the Browser window and clicking Properties.

3. Click Change ( ) to edit the volume location. This will open the Volume Status dialog window, which allows you to specify the volume location.

4. Specify the volume location:

To specify the volume as removable, select Removable and click OK ( ).

To specify the server on which the volume is physically located, select Located on Server, type the name of the server in the Server Name field, and click OK ( ). You may also click to browse for the server using Windows Explorer.

5. Click Close ( ). This will close the Properties window.