The Administrator's Notifications window is used to define notification routines in the system. The Notifications window appears whenever a notification is selected in the navigation pane of the File Cabinet window.
Rest mouse pointer over image for information on window objects.
Window Objects
See a detailed description of objects in the window.
New ()
Create a new Notification. A Notifications branch for a folder or document type must be selected in the Navigation Pane to create a new Notification.
Note: This button provides the ability to create additional objects in the File Cabinet as well.
Delete ()
Delete the object selected in the Navigation pane.
Note: This button provides the ability to delete additional objects in the File Cabinet as well.
Save ()
Save the notification routine that is currently being edited.
Cancel ()
Cancel any changes made since the last time the notification routine currently being edited was saved.
Navigation Pane
The Navigation pane of the File Cabinet presents a navigable view of the database structure. As related to Notifications, the Navigation Pane allows you to browse to notification nodes for any folder type/document type defined in the database (excluding Digital Resources), and to select any existing notification defined therein. Selecting a notification in the Navigation pane will reveal its details in the detail view (right side view) of the File Cabinet. If no notification routines have been defined in a notification node, notification routines can be defined by selecting the empty notification node and clicking New (). See "Defining Notification Routines" for additional details.
Subject
The name of the notification. Text entered here will be used as the label for the notification in the navigation pane, and will also be displayed as the subject line that appears in recipient notification boxes when notifications are sent.
Message
The textual message content contained in the notification. This is the text you want recipients of the notification to read.
Condition Tab
Contains controls for defining the conditions that must be met for the system to process the notification routine.
Added
When selected, database records for the corresponding folder/document type must be added to the system for notification processing to occur. You may optionally add additional restrictions based on database fields for the record. See "Additional Restrictions" below.
Updated
When selected, database records for the corresponding folder/document type must be updated for notification processing to occur. You may optionally add additional restrictions based on old and new values of the database fields corresponding to the record that is updated. See "Additional Restrictions" below.
Deleted
When selected, database records for the corresponding folder/document type must be deleted from the database for notification processing to occur. You may optionally add additional restrictions based on database fields for the record. See "Additional Restrictions" below.
Additional Restrictions
Additional Restrictions may be defined for the notification and must evaluate to True for the system to continue processing the Notification. Additional Restrictions are based on database fields for the record that was added, deleted, or updated. If no additional restrictions are defined for the notification routine, the text in this reads "None". If additional restrictions are defined, they are displayed here.
Restrictions Condition Editor button ()
Opens the condition editor for defining additional restrictions for the notification.
Recipients Tab
Contains controls for determining which users will receive the notification. See below for additional details.
Notify checkbox
Enabling the Notify checkbox for a user will identify him/her as a recipient of the notification. If the checkbox for a group is selected, all users belonging to the group will be identified as recipients of the notification. Selected recipients may (optionally) be additionally restricted. See Additional restrictions on recipients below.
Opens the condition editor for defining additional recipient restrictions.
Show confirmation prior todelivery checkbox
When enabled, users responsible for adding, deleting, or updating a record for which a notification has been defined will be presented with a confirmation window for the notification prior to it being delivered. In this confirmation window, the user can change the notification subject, message text, and recipients...or optionally, choose to cancel the notification altogether.
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