Step 8 - Setting Up Distribution Accounts

As explained above in the Accounting Integration overview, Job Manager invoiced amounts are transferred to Accounting Plus GL accounts via distribution accounts created in Job Manager. The Distribution Accounts and Policies Setup page allows you to set up these accounts. Note that the Job Manager distribution accounts do not actually correspond to Accounting Plus GL Accounts; instead, they correspond to the Accounting Plus items directly associated with those accounts.

Setting up distribution accounts

1. Select Distribution Accounts in the Administration tab. This will open the Distribution Accounts page.

2. Select New Distribution Account. This will open the Add Distribution Account page.

3. Create ONE Receivables account by entering the following information in the Add Distribution Account page:

In the code field, type a unique code by which the Job Manager system will identify the account. Code names are alphanumeric and may contain up to 50 characters.

In the name field, type the name of the account. The format in which the account name should be entered depends on the account type you selected in step 4 and the setup of the MYOB accounts to which you would like to transfer invoice data.

Select Receivables in the Type drop down menu.

4. Click Add ( ). The distribution account will be saved.

5. Click Distribution Accounts. This will open the Distribution Accounts Setup page.

6. Select New Distribution Account. This will open the Add Distribution Account page.

7. Create ONE Tax account by entering the following information in the Add Distribution Account page:

In the code field, type the "Item Number" for the item associated with the Accounting Plus "Zero Taxes Income" account you created earlier, exactly as it appears in Accounting Plus.

In the name field, type an account name. It is recommended that you use the same name for the Account Receivables account as the one used in Accounting Plus.

Select Taxes in the Type drop down menu.

8. Click Add ( ). The distribution account will be saved.

9. Create an Income Account by clicking Distribution Accounts. This will open the Distribution Accounts Setup page.

10. Select New Distribution Account. This will open the Add Distribution Account page.

11. Create an Income account by entering the following information in the Add Distribution Account page:

In the code field, type the "Item Number" for the item associated with one of the Accounting Plus income accounts that you created earlier, EXACTLY as it appears in Accounting Plus.

In the name field, type an account name as you want it to appear on the Invoice Distribution.

Select Income in the Type drop down menu.

12. Click Add ( ). The distribution account will be saved.

13. Repeat this process, starting from Step 9, for each additional income account you would like to add. If finished adding Income Accounts, continue to the next Step.

14. Begin setting up an account for customer deposits by clicking Distribution Accounts. This will open the Distribution Accounts Setup page.

15. Select New Distribution Account. This will open the Add Distribution Account page.

16. Create a Customer Deposits account by entering the following information in the Add Distribution Account page:

In the code field, type the "Item Number" for the item associated with the Accounting Plus account for customer deposits that you created earlier, EXACTLY as it appears in Accounting Plus.

In the name field, type an account name as you want it to appear on the invoice distribution.

Select Deposits in the Type drop down menu.

17. Click Add ( ). The distribution account will be saved.

18. Repeat this process, starting from Step 14, for each additional customer deposit account you would like to add. If finished adding customer deposit accounts, you have completed the Setting Up Distribution Accounts section and may continue to the next section of this guide.