Step 6 - Setting Up Distribution Accounts

As explained above in the Accounting Integration overview, Job Manager invoiced amounts are transferred to Peachtree GL accounts via distribution accounts created in Job Manager. The Distribution Accounts and Policies Setup window allows you to set up these accounts.

Setting up distribution accounts

1. Select Distribution Accounts in the Administration tab. This will open the Distribution Accounts page.

2. Select New Distribution Account. This will open the Add Distribution Account page.

3. Create ONE Receivables account by entering the following information in the Add Distribution Account page:

In the code field, type the account ID of the Peachtree Accounts Receivable account EXACTLY as it appears in Peachtree. Code names are alphanumeric and may contain up to 50 characters.

IMPORTANT! To view the account IDs of Peachtree accounts, open the Peachtree Chart of Accounts (by selecting Chart of Accounts from the Maintain menu in Peachtree), then click the magnifying glass button.

In the name field, type an account name as you want it to appear on the invoice distribution. Account Names are alphanumeric and may contain up to 50 characters.

Select Receivables in the Type drop down menu.

4. Click Add ( ). The distribution account will be saved.
5. Click Distribution Accounts. This will open the Distribution Accounts Setup page.

6. Select New Distribution Account. This will open the Add Distribution Account page.

7. Create a Tax account to which you pay taxes by entering the following information in the Add Distribution Account page:

In the code field, type the unique code by which the Job Manager system will identify the account. The account code must be in the format "<Tax Authority Account>::<Tax Authority ID>" (without quotes or angle brackets).

Note: <Tax Authority Account> = The account ID of the Peachtree sales tax liability GL account defined for the tax authority.

Note: "::" = A double colon must be used to separate the account ID and the tax authority ID.

Note: <Tax Authority ID> = The ID of the tax authority.

note: The Tax Authority Account and the Tax Authority ID information can be found in the tax authorities listing of the Maintain Sales Tax Authorities window in Peachtree. To access this window, select Sales Tax Authorities from the Maintain:Sales Taxes menu in Peachtree.

In the name field, type an account name. It is recommended that you use the same name for the Account Receivables account as the one used in Accounting Plus.

Select Taxes in the Type drop down menu.

8. Click Add ( ). The distribution account will be saved.

9. Repeat this procedure, starting from Step 5, for each additional Tax account you would like to add. If you have finished adding Tax accounts, you may continue to the next step.

10. Create ONE Freight account by clicking Distribution Accounts. This will open the Distribution Accounts Setup page.

11. Select New Distribution Account. This will open the Add Distribution Account page.

12. Create the Freight account by entering the following information in the Add Distribution Account page:

In the code field, type the unique code by which the Job Manager system will identify the account. The account code must be in the format "<Freight Account ID>::<26>" (angle brackets and quotes excluded). The <Freight Account> is the account ID of the Peachtree freight account, as specified in the Chart of Accounts in Peachtree.

In the name field, type an account name as you want it to appear on the Invoice Distribution.

Select Income in the Type drop down menu.

13. Click Add ( ). The distribution account will be saved.

14. Begin setting up two income accounts corresponding to a Peachtree income account. Start by clicking Distribution Accounts. This will open the Distribution Accounts Setup page.

15. Select New Distribution Account. This will open the Add Distribution Account page.

16. Create the first Income account by entering the following information in the Add Distribution Account page:

In the code field, type the unique code by which the Job Manager system will identify the account. The account code must be in the format "<Income Account ID>::<Tax Type Field>" (angle brackets and quotes excluded).

<Income Account ID> = This should be the account ID of a Peachtree income account, as specified in the Chart of Accounts.

:: = The double-colons ("::") must be used to separate the account ID and the tax type field.

<Tax Type Field> = This should be an integer corresponding to a value listed in the Field column of the Item Tax Type listing of the Inventory Item Defaults window in Peachtree. For non-taxable sales, this should be the value in the Field column for the first Exempt tax type (i.e. one for which the Tax column is unchecked).

note: To access the Item Tax Type listing in Peachtree, select Inventory Items from the Maintain:Default Information menu, then switch to the Taxes/Shipping tab:

In the name field, type an account name as you want it to appear on the invoice distribution.

Select Income in the Type drop down menu.

17. Click Add ( ). The distribution account for the first income account has been added. Repeat this process for the second income account by starting at Step 14. If you would like to add additional income accounts, use this process, starting at Step 14, as a guide to creating additional income accounts. If you are finished creating income accounts, continue to the next Step.

18. Begin setting up an account for customer deposits by clicking Distribution Accounts. This will open the Distribution Accounts Setup page.

19. Select New Distribution Account. This will open the Add Distribution Account page.

20. Create a Customer Deposits account by entering the following information in the Add Distribution Account page:

In the code field, type the account ID of the Peachtree customer deposits account EXACTLY as it appears in Peachtree.

In the name field, type an account name as you want it to appear on the invoice distribution.

Select Deposits in the Type drop down menu.

21. Click Add ( ). The distribution account will be saved.

22. Repeat this procedure, starting from Step 19, for each additional customer deposit account you would like to add.