Step 5 - Setting Up Distribution Accounts

As explained above in the Accounting Integration overview, Job Manager invoiced amounts are transferred to Accounting Plus GL accounts via distribution accounts created in Job Manager. The Distribution Accounts and Policies Setup page allows you to set up these accounts. Note that each Job Manager distribution account should correspond to a QuickBooks GL Account to which you intend to transfer invoice information.

Setting up distribution accounts

1. Select Distribution Accounts in the Administration tab. This will open the Distribution Accounts page.

2. Select New Distribution Account. This will open the Add Distribution Account page.

3. In the code field, type a unique code by which the Job Manager system will identify the account. Code names are alphanumeric and may contain up to 50 characters.
4. In the name field, type the name of the account. The format in which the account name should be entered depends on the account type you selected in step 4 and the setup of the QuickBooks accounts to which you would like to transfer invoice data.

If you are setting up an Accounts Receivable account, type the name of the account, EXACTLY as it appears in QuickBooks, in the name field.

If you are setting up an income account, type the sales account name and the sales subaccount name, separated by a colon, EXACTLY as they appear in QuickBooks, in the name field (i.e. type <Sales account name>:<Sales subaccount name> in the name field).

If you are setting up a tax account, type the name of the Vendor representing the appropriate tax agency and the sales tax account name, separated by two colons, EXACTLY as they appear in QuickBooks, in the name field (i.e. type <Vendor name>::<Sales tax account name> in the name field).

If you are setting up a customer deposits account, type the name of the account, EXACTLY as it appears in QuickBooks, in the name field.

important! If QuickBooks Pro 2001 encounters an account or Vendor name that doesn't already exist in its database when it imports data, it creates a new account or Vendor on-the-fly. Therefore, it is important to make sure that Job Manager GL Account names are set up in the format described above.

5. Select the type of the account you would like to add from the account type popup. Available account types include: Receivables (for Accounts Receivable), Income (for income accounts), Taxes (for tax accounts), and Deposits (for customer deposits).
6. Click Add ( ) and repeat this process for each account you would like to create.