Setting Up Global Finds

Digital Storage Manager includes extensive searching features to help you and your users find and retrieve information stored in the system. These search routines are called “Finds” and may include virtually any field defined in the database. Finds defined in the Forms and Finds window of the Digital Storage Manager desktop client by the Administrator are called “Global Finds” and may be distributed amongst the system’s users.

Global Finds are both conceptually are practically related to other components of the Digital Storage Manager system in several important ways that you should be familiar with:

Global Finds can be created for both Digital Resources and Retrieval Requests Folder Types

Each Global Find is based on a Form that exists at the same Folder Type (Digital Resources or Retrieval Requests) level as the Global Find

Only database fields used in the Form on which the Global Find is based can be used in the Global Find for searching

This chapter describes the process of creating and managing Global Finds within the Digital Storage Manager system. While Global Finds can be distributed to non-administrative users, be aware that non-administrative users also have the ability to create and save their own finds in the system. These finds are called “Local Finds”, “User Finds”, or just “Finds”. For information on user finds, please refer to the user guide section of the online help.