Setting Synchronization and Deleter Options for a Database

For each database, the File System Service may be configured by setting synchronization and deleter options in the Database Properties window. The synchronization options include the maximum number of folders to scan simultaneously. The deleter options presented in the Database Properties window allow management of the Digital Resources Deleter, the part of the File System Service that recognizes the deletion of digital resources from the file server and removes the corresponding digital resource records from the database.

Setting Synchronization and Deleter Options for a database attached to the File System Service

1. Open the Database Properties window for the database whose synchronization and deleter options you would like to modify. The Database Properties window may be opened by right-clicking the database name in the MetaCommunications Services:File System Service:Databases sub-tree of the MetaCommunications console and selecting Properties.

Note: If you are setting synchronization and deleter options when attaching the database, the Database Properties dialog window will already be open.

1. Under the “Options” folder tab, specify the synchronization options for the database.
2. Click the “Deleter” folder tab to start specifying options for the Digital Resources Deleter.

1. optional: ‘Uncheck’ the “Enable Digital Resources Deleter” checkbox if you do not want to use the Digital Resources Deleter for the database. If the checkbox is ‘unchecked’, no file server deletion events will be recognized by the File System Service for the database and the corresponding digital resource records will not be removed from the database. The checkbox is ‘checked’ by default. After ‘unchecking’ the checkbox, click OK. This will save the modifications you have made to the Database Properties and close the Database Properties window.
2. ‘Uncheck’ the “Remove references from file collectors” checkbox if you would like references to digital resources to remain in client application File Collector Fields when the corresponding digital assets are deleted from the file server. If the checkbox is ‘checked’, these references will be deleted by the Digital Resources Deleter.
3. Specify the length of the delete delay period (in hours, minutes, and seconds). The delete delay period is the amount of time that the database waits before deleting a digital resource record that has been reported as deleted from the file server by the File System Service.

Important! The delete delay guards against accidental deletion of digital resource records. For example, when a Microsoft Word document is saved, the new version of the file is written to a temporary file, the original file is deleted, then the temporary file is saved under the name of the original file; the delete delay ensures that the corresponding digital resource record will not be deleted from and then subsequently re-added to the database (which would result in the loss of digital resource information, such as keywords, etc., entered in the system).

1. Click OK. This will save the modifications you have made to the Database Properties and close the Database Properties window.