In this process, hard-copy proofs are distributed to all participants of the approval and review process. Additionally, a soft proof file is uploaded to the approval process created and managed in Approval Manager. Comments and participant scheduling is managed completely in Approval Manager. Users review the physical proof, but make their annotations in the reference soft proof. This approach removes the burden of retrieving annotated hard copy proofs from all reviewers while still providing mechanisms for reviewers to approve, annotate, and add comments to proofs.